City of Reno

Staff Report

Staff Report (For Possible Action): Approval of a donation agreement with the Downtown Reno Business Improvement District for cash donation up to $130,000 and in-kind services valued up to $50,000 for improvements to the ReTRAC Plaza, located at N. Virginia Street and E. Commercial Row. This item relates to Item B.5 on the Reno City Council agenda.


Department:Parks and RecreationSponsors:
Category:Receipt of DonationProjects:Other

Recommendation and Proposed Motion

Recommendation:  Staff requests Council accept cash donation of up to $130,000 and in-kind donations valued up to $50,000 from the Downtown Reno Business Improvement District for the ReTRAC Lid Enhancement Project.


Proposed Motion:  I move to approve the staff recommendation.

Staff Report Formal Body

Summary: The Downtown Reno Business Improvement District (“BID”, dba as Downtown Reno Partnership) has raised cash donations and secured in-kind services to fund landscaping enhancements at the ReTRAC Plaza, along the railroad trench between N. Virginia and N. Sierra Streets.  They raised $130,000 for improvements for new trees, flowers, landscaping and irrigation, and other miscellaneous work. Staff recommends Council approve the donation agreement.


Discussion:  The BID, City staff and a group of citizens and surrounding businesses worked together to create a conceptual plan for the ReTRAC Lid Enhancement Project (attached)The BID has secured funding to begin the first phase of improvements.  With the cash donation, City staff will secure services of a landscape architect to develop construction plans for installation of appropriate soils, irrigation system and other miscellaneous work for a public bid.  Staff expects to have a contract ready for construction by December 9, 2020 and have construction completed by April 2021.  The BID will immediately follow up with in-kind services to complete the flower planting through supervised volunteers.  City staff will purchase and install approximately 20 large caliper trees using existing city funds.


The BID and City will jointly maintain the improved landscaping under a separate maintenance agreement.


Financial Implications: Funds are available in the Parks Capital Maintenance Fund for purchase of approximately 20 trees.  Other than staff time to design and bid the project and to plant the trees, no other City funds will be used.  The BID will perform the added maintenance required by the project through a separate Maintenance Agreement.


Legal Implications:  Legal review completed for compliance with City procedures and Nevada Law. NRS 268.008(6) provides that the city may "Receive bequests, devises, gifts and donations of all kinds of property wherever situated in fee simple, in trust or otherwise, for charitable or other purposes and do anything necessary to carry out the purposes of such bequests, devises, gifts and donations with full power to manage, sell, lease or otherwise dispose of such property in accordance with the terms of such bequest, devise, gift or donation."

Meeting History

Aug 26, 2020 10:00 AM Video Reno City Council & Redevelopment Agency Board Joint Regular
MOVER:Devon Reese, Councilmember
SECONDER:Neoma Jardon, Councilmember
AYES:Bonnie Weber, Devon Reese, Hillary Schieve, Jenny Brekhus, Naomi Duerr, Oscar Delgado, Neoma Jardon