City of Reno
Nevada

Staff Report
8852

Staff Report (For Possible Action): Approval of City joinder to the NASPO ValuePoint Cooperative Purchasing Organization contract #06913 with Harris RFCD for replacement of 800MHz public safety radios in accordance with NRS 332.195, in an amount not to exceed $500,000. (Special Ad Valorem Capital Projects Fund - FY18 Capital Improvement Plan)

Information

Department:Communication and TechnologySponsors:
Category:Equipment Purchase

Recommendation and Proposed Motion

Recommendation:  Staff recommends Council approve the 800MHz public safety radios contract with Harris RFCD in an amount not to exceed $500,000, pursuant to the joinder provision of the NASPO ValuePoint Cooperative Purchasing Organization contract #06913 as allowed under NRS 332.195, and authorize the Assistant Director of IT to sign any required documents. (Special Ad Valorem Capital Projects Fund - FY18 Capital Improvement Plan)

 

Proposed Motion:  I move to approve staff recommendation.

Staff Report Formal Body

Summary: The 800MHz radio system is the regional radio system used by the public safety agencies in the Truckee Meadows region.  The City of Reno currently has 1,054 of the 800MHz radios in the system.  Staff is requesting authorization to join the contract with Harris RFCD for replacement of 800MHz public safety radios under the joinder provision of the NASPO ValuePoint Cooperative Purchasing Organization contract #06913, as allowed under Nevada Revised Statutes (NRS) 332.195.  Staff recommends Council authorize the joinder and authorize the Assistant Director of IT sign any required documents.

 

Previous Council Action:  On September 14, 2016, Council approved Staff Report #7118, joining WSCA Contract #06913 with the contractor, Harris RFCD.

 

Discussion:  This is a continuation of our replacement program for all supported radios. The current public safety radios used by Reno Fire and Reno Police have been in use for over 10 years and have been discontinued by the manufacturer.  The manufacturer has also deemed these radios as “end of support,” which means the City cannot get parts or repair on these radios from the vendor.  The new radios would allow the City continued access to parts and repair from the manufacturer and are consistent with the model of radio being implemented and used throughout the region.  The radios are eligible for purchase without the need for a City-originated bidding process if the City joins the NASPO ValuePoint Cooperative Purchasing Organization contract #06913 with the contractor, Harris RFCD. 

 

Financial Implications:   Total cost of this purchase will not exceed $500,000.  Funding is allocated in the Fiscal Year (FY)18 Capital Improvement Plan with the use of Special Ad Valorem Capital Projects Funds. 

 

Legal Implications:  NRS 332.195(1)(a) allows local governments to join the contracts of other government entities within or outside the State of Nevada, provided that the contracting vendor authorizes such joinder.  The NASPO ValuePoint Cooperative Purchasing Organization Contract #06913 expressly allows for the purchase of public safety communications equipment and provides a process for government entities to participate in the existing contract.

 

Meeting History

Dec 6, 2017 12:00 PM Video Reno City Council Regular
RESULT:APPROVED [UNANIMOUS]
MOVER:Paul McKenzie, Councilmember
SECONDER:David Bobzien, Councilmember
AYES:Hillary Schieve, Jenny Brekhus, Naomi Duerr, Oscar Delgado, Paul McKenzie, Neoma Jardon, David Bobzien